A tenant portal on the same record
Tenants sign in with a passwordless magic link to see their lease and documents, message the team, and submit maintenance issues that route straight to the right party — strictly scoped to their own unit.
For NYC landlords & owners
Your buildings — one connected record.
Urbero is the one-stop platform for everything rental real estate in NYC, where landlords, brokerages, and tenants all work off the same building record. Own and list your buildings, self-manage or assign a brokerage to handle leasing, and give tenants a portal — with NYC rent-rule compliance and a branded public site built in.
Landlords are invite-only for now — request access and we’ll reach out to get you set up. Or talk to us about your portfolio.
Branded public site
List your buildings under your own brand, straight off the live record.
A public listings site that carries your name.
Every landlord on Urbero gets a branded site at urbero.com/l/yourslug — your logo, your accent color, your tagline, your about copy. It auto-pulls your vacant units with owner-approved photos and per-unit listing pages, and a built-in inquiry form routes leads straight to the emails you choose. Because it reads from the same building record your team works off, the page refreshes the moment a unit goes vacant or rents — so prospects never see a listing that’s already gone. It’s the portfolio front door you can hand to a prospect or print on a flyer.
- Branded landing page — your logo, accent, tagline, and about section
- Auto-pulled vacant listings with curated, owner-approved photos
- Per-unit listing pages with a spam-protected inquiry form + email routing
- Listings refresh automatically as units go vacant or rent
Live rent roll
A line-by-line rent roll that reads off the same record everyone works on.
A rent roll that’s always current.
See every unit across your buildings in one table: status, beds, current rent, lease end, days left, and renewal stage — grouped by building, with a monthly-gross total that reconciles to the cent against your portfolio overview. It’s read live from the same building record your brokerage works on, so there’s no separate export — it is the same live record. Financial and status detail only — tenant identities stay private to the brokerage.
- Per-unit breakdown: status, beds, current rent, lease end, days left
- Grouped by building with a reconciled monthly-gross total
- Reads live off the shared record — always in sync
- Financial + status only; tenant identities stay private
Weekly portfolio digest
Stay in the loop on your portfolio without chasing anyone.
A weekly summary of your portfolio, in your inbox.
Opt in and a weekly digest lands automatically: vacant pipeline, units rented in the last seven days, leases expiring in the next sixty, and units awaiting photos. When a lease hits a renewal milestone, a heads-up email goes out so a turnover never catches you off guard. And when your brokerage uses a custom report format — a narrative PDF or a spreadsheet you already read — that’s the format the digest ships in.
- Weekly digest: vacant pipeline, 7-day rentals, 60-day expirations
- Renewal-milestone heads-up emails at the 90 / 60 / 30-day marks
- Custom report formats in the layout you already read
- Per-landlord opt-in — recipients and cadence are yours to set
Lease-expiry & renewals
Know which leases end — and when — well before they do.
Renewals handled on the same record, in the open.
Lease history is append-only, so a tenancy’s full record survives every agent handoff. The rent roll surfaces days-left and renewal stage per unit, and the expiry pipeline gives your brokerage the 30 / 60 / 90 / 120 / 200-day windows to act inside — including the DHCR RTP-8 statutory stages for stabilized units. When a renewal price is proposed, it’s already been checked against NYC rent-stabilization, rent-control, and Good Cause caps — so the number you see is the number that’s actually legal. On renewal decisions that need your sign-off, your brokerage proposes and you approve or decline.
- Days-left and renewal stage on every occupied unit
- Append-only lease history that survives agent turnover
- Renewal pricing checked against RGB / HCR / Good Cause caps
- DHCR RTP-8 statutory renewal stages computed automatically
Own it, or assign it
Self-manage your buildings, or assign a brokerage — same record either way.
Stay in the loop, by design.
Put your buildings on Urbero and run them yourself, or assign a brokerage to handle leasing — both work off the same building record. As an owner you get a window into your portfolio: the overview, the live rent roll, the documents tab, and the contacts for each building. A portfolio activity feed shows what’s happening — new leases, status changes, renewals, maintenance issues, rent overrides — and a two-way workflow keeps you and your brokerage in step: raise a Request (open → acknowledged → in progress → resolved), and approve or decline the pricing, renewal, and listing decisions your brokerage proposes. Every change is recorded on an append-only audit log.
- Self-manage a building with no brokerage, or assign one to handle leasing
- Portfolio activity feed: leases, status, renewals, maintenance, rent changes
- Two-way Requests + Approvals workflow with your brokerage
- Every change is on an append-only audit log: actor, action, before, after
The whole pipeline, from listing to living, in one place.
From listing a building to closing the lease to living in it, landlords, brokerages, and tenants all act on the same record — so the work flows end to end on one source of truth.
Maintenance issues, routed
A unit-level issue queue with category, priority, and a clear status lifecycle — logged by tenant, brokerage, or landlord, and routed to the counterparty so nothing slips through.
Portfolio overview
A landlord dashboard with occupancy, monthly gross, vacant pipeline, and renewals due — your whole portfolio at a glance.
Reports in your format
Narrative PDF, per-agent spreadsheet, or a tabular asking-rents dump — your weekly report arrives in the layout you already read.
NYC government-data signals
Each building is enriched with free NYC data: HPD open violations by hazard class, ECB penalties owed, open litigation and complaints, façade status, and HPD-registered owner identity.
NYC compliance, on your side
Every rent runs through a three-layer cap gate — rent-stabilization (RGB), rent-control (HCR MCR), and the Good Cause local standard — plus FARE Act fee-payer capture, DHCR registration tracking, and an RPIE rent-roll export.
One record, three audiences
A landlord’s building, the brokerage’s lease, and the tenant’s portal are the same record. Open one page to see every unit, every lease end, and the live rent roll — read live from the same record, nothing to reconcile.
Curious what a clean rent roll should actually capture? Read our guide to building a rent roll.
Put your buildings on one connected record.
Talk to us about getting your portfolio on Urbero — or explore the live demo on a realistic NYC portfolio to see the branded site, live rent roll, weekly digest, and tenant portal in action.