Custom Inventory Table
A live grid of every unit, building, and status — frozen identity columns, URL-driven filters and sort, per-user cross-device column persistence, and Full View inline edit routed through the compliance chokepoint.
For NYC brokerages
Run leasing end to end on one building record.
Urbero is the one-stop platform for NYC rental real estate. Work your inventory, deals pipeline, showings, comps, team assignment, and owner reporting on the same record your landlords own and your tenants log in to — with an NYC rent-compliance gate on every lease and government-data signals on every building.
14-day free trial — 25 units, no card. Then $299/month flat.
Lease & expiry pipeline
Every expiring lease, on a calendar your whole brokerage shares.
Every expiring lease, bucketed and dated, before it lapses.
Lease history is append-only on the shared building record — it stays intact when a tenant re-vacates and when an agent leaves. The expiry pipeline buckets every tenancy into 30 / 60 / 90 / 120 / 200-day windows with a plain-English day prefix, so the renewal conversation starts on time. A per-row renewal state machine tracks offered → accepted → declined → expired, the DHCR RTP-8 statutory stage is computed for stabilized units, and you can export a per-landlord renewal-pricing PDF — every suggested rent already run through the NYC rent-cap gate.
- Append-only lease history with primary-tenant + guarantor chips
- 30 / 60 / 90 / 120 / 200-day expiry buckets with “in 30d” / “30d ago” prefixes
- Per-row renewal state machine: Record → Offered → Accepted / Declined / Expired
- DHCR RTP-8 statutory renewal-stage computation for stabilized units
- Renewal-pricing PDF export, every rent run through the rent-cap gate
Deals kanban
Every application, on a board from first contact to signed lease.
A funnel board from first application to signed lease.
Each pursued tenancy is one card moving across lead → about-to-submit → submitted → approved → leases-out → rented, with drag-drop stage transitions and confirm dialogs on the irreversible moves. Cards auto-spawn when a unit hits an application stage, so the whole funnel stays on one board. The finalize step is atomic — it writes the lease onto the shared record, transitions the unit to rented, and captures the FARE-Act broker-fee posture, all behind the same rent-compliance gate.
- Drag-drop stage transitions with destructive-action confirms
- Auto-spawned deal cards on the first application stage
- Atomic finalize: lease write + unit transition + fee-payer capture
- Active / Closed tabs with backed-out and denied exit reasons
Team assignment
Role-aware access, mapped to who actually works each unit.
Role-aware access for owners, admins, agents, and photographers.
Seven user types with real boundaries: owners and brokerage admins edit everything in their brokerage, agents edit only the units they’re assigned, photographers upload only on units flagged for a shoot, and landlord roles see their own portfolio read-only. A work-distribution kanban shows how assignments are spread across your team, and a granular grants page hands an agent a specific building or unit. Every state change writes one append-only audit-log row — actor, action, before, after, timestamp.
- Owner / admin / agent / photographer roles with per-row edit scope
- Work-distribution kanban + granular building / unit grants
- @mention agents in comments; mentions land in their /inbox
- Append-only audit log on every mutation across the brokerage
NYC rent-compliance gate
NYC rent rules, checked automatically before any lease writes.
A three-layer rent gate that runs before any lease writes.
Every rent-affecting write passes through one chokepoint. Layer 1 applies RGB order ceilings to rent-stabilized units. Layer 2 checks the HCR MCR cap and DHCR-stored legal rent for rent-controlled. Layer 3 applies the NYC HPD Good Cause Eviction local standard to covered free-market units — an advisory rebuttable presumption, not a hard cap. IAI / MCI uplifts respect the $15k / 15-year HSTPA ceiling automatically. When a brokerage admin pushes past a cap, the override is logged with a reason — append-only, auditable forever — so your exposure is documented in the same record.
- Layer 1 — Rent stabilized: RGB order ceilings per effective window
- Layer 2 — Rent controlled: HCR MCR cap + DHCR legal-rent guard
- Layer 3 — Good Cause Eviction: NYC HPD local standard for covered units
- Admin override flow with reason capture + permanent audit trail
Owner relationship
The owner stays in the loop, as part of the platform.
The reporting and two-way workflow that keep landlord accounts.
Each landlord plugs into the same building record with their own branded portal, a live rent roll, and a weekly portfolio digest fanned out automatically: vacant pipeline, rentals in the last 7 days, leases expiring in the next 60, units awaiting photos. Custom report formats render in the layout each landlord already reads — a narrative PDF, a per-agent spreadsheet, a tabular asking-rents dump. And a two-way Requests + Approvals workflow lets owners raise requests and lets you propose a pricing, renewal, listing, or applicant decision for them to approve — so the owner relationship is built into the platform, not a weekly email.
- Branded public landlord portal at urbero.com/l/yourslug + live rent roll
- Weekly portfolio digest with vacant pipeline + renewals 60d, in their format
- Two-way Landlord Requests + Approvals workflow with a portfolio activity feed
- Analytics: occupancy, vacancy loss, agent leaderboards, lead-source attribution
The whole NYC rental chain, on the same record.
The row your agent edits is the building your landlord owns and the lease your tenant sees — landlords, brokerages, and tenants all work off one source of truth, with no double entry.
Owner-acquisition prospecting
Target NYC buildings you don’t manage yet, enriched with free NYC data and a transparent winnability score, with an outreach status lifecycle — find the next account from the same platform.
NYC government-data signals
Every building carries HPD open violations by hazard class, ECB penalties owed, open litigation, 311 complaints, façade FISP/LL11 status, and the HPD-registered owner identity.
Tenant portal
Tenants sign in with a passwordless magic link to see their lease and documents, message their team, and submit maintenance issues that route straight to the brokerage and landlord — scoped to their own unit.
Showings, comps & prospects
Log showings per unit, read per-unit market position with annualized PSF and days-on-market, and save a renter’s requirements once to match against available inventory.
Command palette & notifications
⌘K opens live, role-scoped search across buildings, units, tenants, and agents; per-brokerage rules fan status changes out to in-app, email, and SMS, with @mentions landing in /inbox.
One platform, three audiences
A landlord lists and owns the building, your brokerage runs the leasing on it, and the tenant logs in to live in it — all on the same record, so the work flows from first showing to signed lease to move-in, all on the same record.
Inventory, deals, showings, comps, compliance, and owner reporting — in one place.
Start a free trial and run it on a realistic NYC portfolio — or learn the rules our gate enforces in our NYC rent-stabilization guide.
Run your whole leasing workflow on one platform.
Start a 14-day free trial — 25 units, no card — or try the live demo on a realistic NYC portfolio. Stand up your first branded landlord portal and start working inventory on day one.